As part of the enrolment process, the Department of Education (DoE) delivering the Queensland Virtual Science, Technology, Engineering and Mathematics (STEM) Academy (QVSA) collects and seeks consent to use, record or disclose copyright material, image, recording, name or personal information.
Limited personal information is collected from students and their base school. This includes full name, gender, age, date of birth, year level, Education Queensland email address and school.
The QVSA collects limited personal information and seeks consent for the QVSA registration process using the approved DoE project consent forms. This information is held in the QVSA enrolment system based at the Queensland Academy for Science, Mathematics and Technology (QASMT) and at other hosts sites.
The DoE (through QVSA host sites) will only disclose an individual's personal information in accordance with your consent, except where authorised or required by law. If an individual wishes to access or correct any of the personal information on this form or discuss how it has been dealt with, or if there are concerns or complaint about the way the individual’s personal information has been collected, used, stored or disclosed, please contact the coordinator of QVSA.
What is personal information?
Personal information includes information or opinions, whether true or not, about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion. This includes the individual's name, image or video or sound recording. It also includes the individual's educational information such as the individual's assessment and results, and health information and court orders provided to the department, where such information may enable the individual to be identified.
What is copyright material?
An individual's copyright material may include written work (e.g. stories and poems), paintings, pictures, drawings, designs, photographs, videos, films, music, performance, recordings, computer programs, websites, sculptures, fashion, metal- or wood-works made by them or to which they contributed. In the case of students, it includes, but is not limited to, work that they create in the course of their studies during the time they are enrolled at a state school. These materials may form part of their academic assessment or be part of their studies generally and may attract copyright.
The department understands that students and volunteers generally own the intellectual property rights in the material they create and that the consent form is not meant to transfer the individual's ownership of the intellectual property in their copyright material.
Third party (non DoE) providers
In order for the QVSA to deliver engaging and innovative learning to our students we need to make decisions about the best technology to meet the needs of our students. Sometimes it is beneficial for students to utilise services provided by a third party application or website.
Registering with third party providers requires student personal information to be disclosed to the provider of the service. The purpose of use and information that will be used and disclosed by authorised school employees to the third parties is outlined in the table below and detailed within the Approved DoE Project Consent forms for each program.
Third party services or applications utilised as standard by the QVSA are detailed on the project consent form and may include:
* Outside of Australia means that data that is entered to register for these sites will be stored on servers that are not based in Australia and therefore are not bound by Queensland's privacy laws.
Before a consent form is completed it is important that the reasons that these websites collect this information is understood, what will be done with it ,who else may have access to it and where the data is stored. iSee third party consent forms.
Please read these and ensure that the implications of using this service are understood before giving your consent. If you have any queries around the storage of student's information, please feel free to contact the QVSA Coordinator by email
qvsa@qasmt.eq.edu.au.
Program specific third party websites
The use of web-based educational resources has risen steadily over the last decade and are increasingly being used by teachers across Queensland to improve student learning outcomes.
A specific QVSA program may see benefit in utilising the third party web-based service provider/s to aid student’s learning. For a student to use the service the program coordinator will need to register them as a user. As part of the registration, student personal information will be disclosed to the service provider.
Service providers are private companies that may be hosted onshore in Australia and/or outside of Australia. Outside of Australia means that data that is entered to register for these sites will be stored on servers that are not based in Australia and therefore are not bound by Queensland's privacy laws.
If a specific website provider is required for a program, permission must be sought by a separate permission form to that of the DoE project consent form. This consent form will provide specific details about the provider and personal information to be disclosed.